Upgraded.today / OptimizedWorkflow
Optimized Workflow
Analyse any workflow and redesign it as a digital, integrated, automated process.
Describe and upload documentation for any business, IT or production process — in any format and quality — and get a redesigned digital, integrated and automated future workflow with systems, integrations, swimlanes, roll-out plan and communication strategy.
From manual workarounds to a workflow that runs itself
Many business, IT and production workflows still depend on re-typing, spreadsheets, e-mails, paper and the knowledge of a few people. Systems do not talk to each other, responsibilities are unclear and decisions are missing. Everyone knows the process could be better — but nobody has the time to map it and design the alternative.
Optimized Workflow analyses any current workflow — digital, partly digital or fully manual — and redesigns it as a digitalised, integrated and automated process with as few manual steps as possible.
Describe what you have — in whatever shape it is in
Describe the current process and upload any documentation: process maps, spreadsheets, forms, notes or photos. Different formats and low quality are fine. Cover the systems and integrations, stakeholders, input/output and data problems, missing management decisions, unclear RACI and knowledge gaps — and describe the goals you want to reach.
Get the future workflow
- General recommendations for improvements
- New systems and tools, and the overall system architecture
- How current and new systems integrate
- New business processes as swimlanes, with impacted stakeholders and ways of working
- A high-level roll-out plan and communication strategy
Re-run the analysis as the material grows, keep every previous version, and ask follow-up questions in plain language.
No more manual work. Optimized Workflow shows you how the work should flow — and how to get there.
What you get
- Current workflow, problems and goals in one place
- New systems, architecture and integrations
- Swimlane processes, roll-out plan and communication
How it works
- 1. Sign in.
- 2. Create an initiative and give it a name unique to your account.
- 3. Work through the Optimized Workflow flow and close it when done.
- 4. Connect it into The Better Business Project for deep-dive analysis.